Job: Administrative Assistant

Title Administrative Assistant
Categories Location: Arizona, Role: Administrative and Community Standards
Location Scottsdale, AZ
Job Information

CCMC currently has a full-time Administrative Assistant position in Scottsdale, AZ!  

This position will provide administrative support to the West Region leadership team and function as an integral part of the region’s operations. Our culture is brought to life by our core values. Integrity: Do the right thing. Be personally accountable. Share mistakes openly. Respect: Embrace humility. Communicate with candor. Foster dignity. Service: Lead by serving. Be intentional. Find a better way. Community: Put people first. Engage fearlessly. Cultivate your development. Fuel collaboration.

The Administrative Assistant will complete various administrative tasks that enable the leadership team to effectively lead their departments/portfolios, including assisting with special projects; serve as a point of contact for matters pertaining to the leadership team, including those of a highly confidential and critical nature; help draft, design, edit, and produce documents, reports, presentations, proposals, and confidential correspondence; attend, collect, and prepare information for meetings with staff and outside parties, including drafting agendas and presentations, taking notes and recording minutes, securing locations/reservations, and arranging meals; maintain schedules/calendars, including board meetings, annual meetings, industry events, training classes, and deadlines; plan and prepare for events, including employee appreciation events, holiday parties, training sessions, and client events; maintain membership, education tracking, and licensing requirements for CAI, AACM, ULI, and related organizations; maintain, reconcile and approve debit card and petty cash accounts, mileage reimbursements, and vendor set-ups on behalf of West Region Senior Vice Presidents; create, update, and maintain community reports, including contract renewal dates, franchise tax reports, petty cash, and special reports; update and maintain community information, including directories, organizational charts, property codes, staff member’s titles, and contact information; provide administrative support to communities as needed; manage off-site document storage inventory and destruction; arrange travel and accommodations; manage leadership team members’ expenses and required reporting.

The ideal candidate will have at least three years of experience as an administrative assistant; high school diploma required; Associate’s or Bachelor’s degree in Office or Business Administration or related field preferred; ability to maintain confidentiality; proficiency with Microsoft Office Suite with the ability to learn new or updated software; extensive knowledge of office management and administration, clerical procedures, and recordkeeping systems; excellent verbal and written communication skills; excellent interpersonal and customer service skills; excellent organizational skills and attention to detail; excellent time management skills with a proven ability to meet deadlines; highly responsive as well as proactive; effectively take initiative and apply sound judgment.

Additionally, the candidate must be able to lift up to 15 pounds at times; prolonged periods sitting at a desk and working on a computer.

If you are interested, please email your resume to Bly Deuser at bdeuser@ccmcnet.com.