Job: Administrative Assistant-Facilities Services

Title Administrative Assistant-Facilities Services
Categories Location: Arizona, Role: Administrative and Community Standards
Location Goodyear, AZ
Job Information

CCMC currently has a full-time Administrative Assistant-Facilities Services position available at Estrella located in Goodyear, AZ!

Work in a fast-paced, challenging team environment providing administrative support to immediate.

The Administrative Assistant-Facilities Services provides confidential administrative support to Facilities Director; receives and responds to daily email messages; communicates information about events, HR deadlines, meetings, etc. with Facilities staff; works with supervisors to produce weekly work schedule for both clubs and Exterior Maintenance; creates, updates, and maintains monthly Facility report and other reports as needed; codes all invoices in payables system for  bi-weekly check run. Submit invoices as needed; assists new vendors with CCMC vendor set up. Work with vendors to resolve payment issues and answer questions; runs monthly expired insurance report and contact vendors as appropriate to provide current coverage; prepares for and attend weekly and monthly Facilities meetings; creates and maintains running budgets of Facilities expenses for each club and Exterior Maintenance; attends and participate in CCMC Administrative Coordinator Functional Team meeting; provides notary services as needed; updates or creates logs for Yacht Club and Exterior Community; and lists for weekend Supervisory coverage, Facilities contacts, etc.; back up support for the Work Order Coordinator when needed.

The ideal candidate will have excellent “people” skills. Enjoys working with people; assertive, professional, and poised disposition; adaptable; demonstrate good time management. Highly organized; communicate effectively both orally and in writing. Ability to take meeting minutes summarizing the key points of discussion and recording verbatim motions and votes as they occur during the meeting; establish and maintain good working relationships with Board, staff, residents, volunteers, and contractors; review and have a general understanding of Community Handbook, Design guidelines, and meeting requirements for each Association; maintain confidentiality of closed session material and personnel matters; acquire and retain a Public Notary certification. At least two years’ experience as an Administrative Assistant or five years of comparable work experience.  Strong computer skills with Microsoft Office and database software. Attention to detail is a must requirement.

Work is conducted indoors in an office environment where employee must sit or stand for long periods of time.  Employee may be required to repetitively lift and move up to 40 lbs.  Employee is required to talk and hear and have the ability to focus and attend to long periods of discussion while taking minutes.

Located 17 miles from downtown Phoenix, Estrella provides a lakeside mountain oasis nestled in the Sierra Estrella Mountains in the Sonoran Desert Valley.  The community offers more than 500 acres of parks and open space including 72 acres of lakes for boating and fishing, the Starpointe Residents Club, Presidio Residents Club, hiking trails, basketball, volleyball and tennis courts, and is home to a Nicklaus-design championship golf course. 

If you are interested, please submit your resume to Sam Guisa at sguisa@ccmcnet.com.