Job: Administrative Coordinator

Title Administrative Coordinator
Categories Location: Houston, Location: Texas, Role: Administrative and Community Standards
Location Richmond, TX
Job Information

CCMC currently has a full-time Administrative Coordinator position at Sweetgrass in Richmond, TX!

Work in a fast-paced, challenging team environment providing administrative support. Receives and responds to daily email and phone messages; communicates information about events, deadlines, meetings, etc. with Facilities staff & homeowners works; with supervisors to produce monthly work schedule for the front desk team. Creates, updates, and submits maintenance work orders as well as a monthly maintenance work order report and other reports as needed; codes all invoices in payables system for  weekly check run. Submit invoices as needed; assists new vendors with CCMC vendor set up. Work with vendors to resolve payment issues and answer questions; runs monthly expired insurance report and contact vendors as appropriate to provide current coverage; prepares for and attend weekly and monthly meetings, as needed. Provides phone and customer service support for the front desk reception team, when needed.

The ideal candidate will have excellent “people” skills. Enjoys working with people; assertive, professional, and poised disposition; adaptable; demonstrate good time management. Highly organized; communicate effectively both orally and in writing. Ability to take meeting minutes summarizing the key points of discussion and recording verbatim motions and votes as they occur during the meeting; establish and maintain good working relationships with Board, staff, residents, volunteers, and contractors; review and have a general understanding of Community Handbook, Design guidelines, and meeting requirements; maintain confidentiality of closed session material and personnel matters; acquire and retain a Public Notary certification. At least two years’ experience as an Administrative Assistant or five years of comparable work experience.  Strong computer skills with Microsoft Office and database software. Attention to detail is a must requirement.

The ideal candidate will have the ability to communicate effectively both orally and in writing; excellent telephone manner, with a commitment to the highest customer service possible; excellent organizational skills and be efficient in work ethic; multi-tasker and self-starter; computer literate with knowledge of Microsoft programs, and other PC-based software; exercise independent judgment in carrying out instructions.

Work is primarily conducted indoors in an office environment where employee must sit or stand for long periods of time.  Attendance at meetings and community events (both indoors and outdoors), which may take place outside of normal business hours or on weekends, may be required; must have a stable means of transportation. Employee may be required to repetitively lift and move up to 40 lbs. Employee is required to talk and hear and have the ability to focus and attend to long periods of discussion while taking minutes. Experience in homeowner association operations preferred but not required.

All prospective employees must pass a pre-employment drug screen and background check.

The rolling topography at Del Webb Sweetgrass creates beautiful country-like views of the area with plenty of opportunities to view wildlife in its natural habitat, including Rabb’s Bayou and more than 50 acres of water on site.  Sweetgrass is the first Del Webb community in the area for those aged 55 and better.

If you are interested in this position, please submit your resume to Kelly Riley Salyers at