Job: Portfolio Manager Assistant

Title Portfolio Manager Assistant
Categories Utah
Location Draper, UT
Job Information

CCMC currently has a full-time Portfolio Manager Assistant position for the Utah Division Office located in Draper, UT!

Working in a highly responsible and confidential manner, provides administrative support to Portfolio Community Managers and Vice President. The position requires the ability to multi-task on a variety of levels with the utmost of focus and professionalism.

The Portfolio Manager Assistant will provide confidential administrative support to the Utah Division office and Vice President by drafting and reviewing correspondence, scheduling meetings, screening telephone calls, maintaining records, writing reports, etc.; respond to resident inquiries and provides timely information and referral; fulfill resident information requests; maintain updated and complete Board and committee minute and resolution books; maintain association records in accordance with Record Retention Policy and State law; serve as recording secretary to the Board of Directors and those committees to which the Community Manager serves as staff liaison; assist with the preparation of agendas and packets, drafts memos, records minutes and posts information on website and bulletin board in a timely manner; serve as lead staff person on Committees as assigned by the Vice President; manages the repair and maintenance of office equipment, telephones and computers and coordinates office supply orders within the budget allotted to each department; poof reads monthly newsletter before it is sent to printer and scans website and Smartwebs at least monthly to ensure that posted information is current.

The ideal candidate will communicate effectively both orally and in writing; take meeting minutes summarizing the key points of discussion and recording verbatim motions and votes as they occur during the meeting; establish and maintain good working relationships with Board, staff, residents, volunteers, and contractors; possess knowledge of governing documents, rules and regulations and ability to communicate these effectively to staff and residents; maintain confidentiality of closed session material and personnel matters; have excellent “people” skills; multi-task, strong office skills including word processing/typing skills, filing, proof-reading, etc.; be highly organized; possess good working knowledge of HOA policies and procedures and the ability to communicate these effectively to staff and residents; possess strong computer skills in Windows environment; learn and train others in the use of JENARK, CONCUR, SmartWebs, & VMS software products. Must have at least two years of progressive community management experience, a valid driver’s license and current vehicle liability insurance; strong computer and business skills with experience in using Microsoft Office and database software. Graduation from college with an associate degree, CMCA or other CAI accreditations is preferred.

Work is conducted indoors in an office environment where employee must sit or stand for long periods of time; may be required to repetitively lift and move up to 40 lbs.; required to talk and hear and have the ability to focus and attend to long periods of discussion while taking minutes; must be able to work longer than an eight-hour day or a forty-hour week; must be able to respond to after hour’s emergencies as necessary.

If you are interested, email your resume to Tod Bean at tbean@ccmcnet.com.

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